The past year and a half have been uneventful, to say the least. Therefore, many event planners are trying to find a platform that can enable them to connect to their audiences. Hybrid event services have come into the light to help event planners overcome this gap and make people reconnect.
A hybrid event combines online and offline attendees for an event that is taking place in a physical location with some people present at the venue and some of them connected via virtual event services.
Hybrid event services bring physical and virtual audiences from all over the world; to engage in a communal event.
Benefits of a Hybrid Event
- Larger audience – with people joining online and offline events, it allows more people to participate.
- More people, more revenue – hybrid events promise the participation of more people, evidently leading to more revenue.
- Rewatch – virtual event services allow the viewers to rewatch the events.
- Sponsorship window – hybrid events connect people from different geographical locations opening the window for more sponsorships.
Key Elements for Hybrid Events
With more people engaging in the event via virtual event services, one of the most crucial tasks for the planners is to show relevant content which would attract more and more of their attention.
Selecting a Good Speaker
Good content will look more engaging when you have a good speaker delivering the content. A skilled speaker will pay more attention to the attendees present physically and those who are there virtually. You should select a speaker who will deliver the content smoothly and; one who will have enough knowledge about the content that he/she/they will be speaking.
While planning hybrid events pay particular attention to the registration process; for the people attending the event virtually. If the registration process is very complex for people to follow through, they would consider opting out of the whole event. An effortless registration process would ensure more people signing up for the event.
Most web conferencing technologies that we use today do not support the entrance of a vast number of attendees. A critical point for you to remember here is that you choose technology with supportive servers for loads of virtual viewers who will participate in the event.
Time zone Differences
Hybrid events have the advantage of being accessible to people living in different time zones. You must set the time for the event per the viewers that they will be more concentrated and vigilant to the content.
Event Worth Different Experiences
You are hosting an event, connecting people virtually and physically, but what they will be experiencing will not be the same. To deliver to both of their expectations; and make their experiences worthwhile, you have to plan your event conforming to their different needs and give them their personalized experiences. For example – connectivity issues, server errors, and less engagement with the virtual attendees would turn it into a bad experience and you do not want this to happen.
Any event is not one person’s job. You should select different teams for the purpose of dividing separate tasks for them. A general manager: who would look over the entire event, plan activities for the physical and the virtual audiences, plan questionnaires for them, and would establish connections between both of the audiences. Production manager: who would tend to the technical production. Creative production manager: select a manager who will creatively captivate the viewers. A Video director: monitoring the different cameras.
With many virtual attendees filling in their details while registering, you will have to assure them that their information is safe. You can only do this if you have opted for excellent servers and if your IT team is chosen based on these requirements.
A Hybrid Event will go smoothly if it is engaging for both the physical and virtual audience. Choosing good servers for the online traffic, having fascinating and absorbing content delivered by a confident and well-read speaker, catering to everyone’s experiences by having teams devoted to their tasks could help viewers share and rewatch the event. Positive responses given by the physical attendees could motivate many others to take part in the upcoming events. Innovation Dynamics offers you the ability to organize your events in a way that would make it possible for attendees to have lasting impressions. To know more, visit our website.